Avenue Program Standards for Technology-Enhanced Language Learning 6 b. Instructional materials in the LMS are designed to be level-appropriate, user-friendly, and accessible to all learners. Universal design for learning emphasizes the need to plan ahead rather than trying to retrofit instruction to meet individual learner needs. This is especially true for accessibility to meet any learner or instructor special needs. c. Instructions and training for use of the LMS and other program technologies are available in multiple languages and formats: text, audio, and video All users should have multiple ways to access information about using the LMS. This should be available 24/7 if possible. Reflection: How readily available is the LMS? How accessible is the LMS to users of all language proficiency levels, including those who require accommodation for special needs? ☐ The program has a user-friendly learning management system (LMS) like Avenue for storing program resources and tracking learner progress. ☐ The LMS has level-appropriate, user-friendly, accessible instructional material. ☐ All LMS users have access to level-appropriate, user-friendly, accessible instructions and training in use of the LMS. PI 2.3 The program has an effective administrative record-keeping system. a. Administrators and relevant staff can see and track enrollment data, employment information, and financial information. Trends in enrollment data over time can help predict enrollment and staffing needs. Employment and financial information keep the program on a stable, legal footing. b. Administrators and relevant staff have regular training in the system, especially when new elements are added. A high-quality administrative record-keeping system does regular updates. Even those familiar with the system may need additional training to be fully competent with all of the features available. c. Program data is secure, backed up, and shared effectively and appropriately. Programs must be aware of the risks to data from hackers and technical glitches. Antivirus and other protective software is essential, as are routine backups, either locally or in the cloud. When files are shared, it should be clear which version is current so that work is not duplicated unnecessarily. There must be a process to ensure that files, especially those with employment and student data, are shared only with those who should see them. Reflection: How well do administrators use the record-keeping system? How often do updates and training take place? How secure is the data? ☐ Program administrators and relevant staff can use the record-keeping system to track enrollment data, employment information, and financial information. ☐ The program has an effective administrative record-keeping system where data is kept secure and shared appropriately. ☐ Administrators and relevant staff have regular training in the administrative record-keeping system.
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